Author: wuilivavel
-
-
Club Management Software 101: Ultimate Guide
Club management can be difficult and tedious when you have a lot of tasks at hand. Switching from Excel spreadsheets to different programs for organization and event management, you will undoubtedly waste a lot of time. This is where all-in-one club software comes in handy, as you will be able to manage everything from one single platform. If you’re unhappy with your current management solution or if you’re just starting out with your new club, you’re in the right place!
In this article, we have compiled a list of our top articles that will help you on your journey of empowering your club. Not only have we listed important features and top options for club management software, but we also offer you tips and tricks so that you can reach your goals. Make sure to keep reading for more!
Table of Contents
- What Is Club Management Software?
- What Kind of Club Management Features Do You Need?
- How to Easily Start Your Own Sports Club
- Are You Looking for a Sports Club Management Software?
- The 5 Best Club Management Software of 2023
- 7 Best Yoga Studio Software for Easy Class Scheduling
- How to Utilize a Yoga Studio Website for Online Memberships During COVID-19
- Why Do You Need a Cycling Club Software for Your Cycling Club?
- Timothy Oulton Chose Raklet for Owners’ Club Management
- The Best Beach Club Membership Software for Faster Member Check-in Process
What Is Club Management Software?
Club management software refers to an all-in-one platform where you can take care of all of your administrative duties, connect with your members, collect payments, and much more.
There are many types of clubs out there, and oftentimes, club software offer an overall solution that applies to many different types of clubs. For example, Raklet works with car clubs, gym clubs, movie clubs, and so on. The sky’s the limit when it comes to what type of club you manage.
Since these types of software are often intuitive and flexible, you will be able to shape and use them no matter what kind of club you’re leading. In the next section, we will be talking about important club software features, so that you know what you should look out for when looking for the right software.
What Kind of Club Management Features Do You Need?
Let’s start with the most basic features that are an absolute necessity for a club management software:
- Contacts module, so that you can keep track of your members
- Customizable membership forms, as you will need different types of data
- Member profiles where you store individual information that you collect
- Mass messaging options: emails and SMS messages to keep in touch
- Event organization, both physical and online events, reminders
- Ability to collect payments, both memberships, and one-time fees
And these are features that will enhance your club management experience:
- Customizable, branded membership platform
- Newsletters, that you can customize according to your content type
- A mobile application for members on the go
- Membership tiers, for different types of members: silver, gold, platinum, etc.
- The ability to lock posts behind these tiers, special content for different tiers
- Discussion forums to raise engagement between members
- Analytical data, to keep growing and promoting your club
- Digital card for your members that will give them access to benefits and locations
These are some of the features we recommend you look out for when searching for the perfect club management software that matches your needs. In the next sections, you will find the articles that we have compiled to help you on your journey. These articles are success stories of clubs that have used Raklet and increased their growth. By learning more about them, you can solve your problems much easier and quicker!
1. How to Easily Start Your Own Sports Club
There are a lot of different sports clubs depending on the specific sport, but they are built very similarly from scratch. While it might be intimidating at first, our detailed guide divides it into six steps for your convenience. These simple and direct steps will help you start your own club platform and reach your goals. As always, club management software is a must if you’d like to take care of everything quickly and efficiently!
You can find our detailed guide right here!
2. Are You Looking for a Sports Club Management Software?
After we talk about how to build a sports club from scratch, we move on to sports club management software. In this article, we talk about the specific benefits you can expect from switching to an all-in-one software. From advanced tools that make your job easier to successful event organizations, a great software will bring your club forward.
In order to learn more about sports club management software, make sure to check out our article right here.
3. The 5 Best Club Management Software of 2023
No matter which type of club you want to manage, we have prepared the perfect article for you. As we have spoken about before, a club management software will bring your organization forward; but it might be tricky to decide which one to go with. In this article, we talk about the top 5 club management software out there in the market, with their ratings, pros, and cons so that you can make the best decision!
To learn more about the best 5 club management software, check out our article right here!
4. 7 Best Yoga Studio Software for Easy Class Scheduling
Let’s talk about yoga clubs! Online yoga classes have been more popular than ever lately, and you might have questions about where to start. The logistics of class organization and keeping in touch with your students might be difficult, but that’s where yoga software comes in! In this article, we talk about what yoga studio software is, its benefits, as well as top 7 options when you look for the best solution out there.
To learn more about yoga software, make sure to check out our article right here.
5. How to Utilize a Yoga Studio Website for Online Memberships During COVID-19
Now that you know more about yoga studio software and which features to look out for, we focus on club management again! In this article, our focus shifts to how to manage a yoga club during the pandemic. We know how challenging it can be when it’s impossible to do physical classes and we would like to help you along the way by giving you the best tips and tricks.
Make sure to check our article right here for club management tips during the pandemic!
6. Why Do You Need a Cycling Club Software for Your Cycling Club?
Another popular type of club is cycling clubs! In this article, we focus on club management software for cycling enthusiasts. If you’re planning on launching your own cycling organization, this is the right article for you. We focus on the benefits of using a cycling club software, and how it will help you through your administrative tasks while simplifying member experience.
To learn more about cycling club software, make sure to check out our article right here!
7. Timothy Oulton Chose Raklet for Owners’ Club Management
Timothy Oulton is another one of our clients that uses Raklet to reach out to their members and enhance their experience. They chose us as their club management software and overcame their various challenges. In this article, we focus on these challenges and how they have found solutions to them while creating a branded, sleek, and easy-to-use platform
You can learn more about Timothy Oulton right here!
8. The Best Beach Club Membership Software for Faster Member Check-in Process
UN-PORT is a beach club that needed a club management software to overcome their administrative challenges. They wanted different membership tiers, multi subscription plans, easier check-in processes, reminders, and customizable pages. Raklet has helped them empower their organization by solving these problems and bringing more to the table at the same time!
To learn more about their journey, make sure to check out our article right here.
Also, you will find necessary information about club management software along with the 5 best club management software in our article!
-
Guaranteeing an Event Sponsorship in Just 3 Steps
Events are an integral part of any nonprofit. They both help strengthen your bonds with your community and add monetary value to your organization. To get the most out of your nonprofit events, you might want to consider getting event sponsorships. We at Raklet have compiled for you three easy and helpful steps that will guarantee sponsors.
However, before we delve into the steps on getting an event sponsorship, let’s first learn what “event sponsorship” means:
What is an Event Sponsorship?
Event sponsorship is exactly what it sounds like: It’s when a person or organization sponsors your nonprofit event. This helps you reach more people with your events, while also giving your sponsor certain benefits and recognition.
Make the most of your events with event sponsorships! Event sponsorships can be done in multiple different ways, but two types are especially popular. The first is financial sponsorship. It’s the most common type of event sponsorship, and it’s probably what most people think is the only type of sponsorship. This is when your sponsor gives you a certain amount of money to help organize your event. It’s easy, direct, and preferable in many ways.
The other most common type is a “value-in-kind” (or just “in-kind”) sponsorship. It’s when your sponsor donates physical goods or services instead of money. It’s still simple and direct, but can be quite limiting when it comes to event planning. That’s why you need to determine what goods or services you need very clearly before asking for sponsorships so that you can still organize the best events that you possibly can. Some of the most common in-kind sponsorships are with venues, volunteer work, food, and merchandise.
What a version of venue sponsorship looks like at Yankee Stadium. There are many benefits to getting event sponsorships for your nonprofit organization. Some of these include:
- Having a secure event budget so you can create bigger and better events,
- Building positive relationships with businesses, which can turn into long-term support,
- Showcasing these relations to other potential sponsors,
- Being associated with sponsors can increase your recognition, credibility, and event attendance,
- Added resources, goods, and services for your events,
- Assistance in growing your organization and supporter base, etc.
These are certainly not all of the pros of getting event sponsorships — the list goes on! The market is fluctuating, and new types of sponsorship offer surface every day. Make sure you stay informed about current offers and how they can help your organization.
Who Sponsors Nonprofit Events?
This is another common question when it comes to event sponsorships. And the answer is actually simple: For the most part, event sponsorships are done by corporations. Businesses want to support a specific cause, while also marketing themselves to your community. Not to mention the additional benefits it has regarding tax exemption. And in turn, you get monetary or physical support. It’s truly a win-win situation for both parties!
To learn more about corporate sponsorships, why they happen, and how to get them, you can read one of our other articles: “How To Get a Corporate Sponsorship for Your Nonprofit [4 Easy Steps]”.
Now, let’s move on to our curated list of 3 steps that are guaranteed to get you event sponsorships.
Getting an Event Sponsorship in 3 Easy Steps:
1- Identify a clear event strategy before doing your research.
First and foremost, you have to come up with an event strategythat will help you attract sponsorships. This is an important step because sponsors want organized and marketable events. You need to decide on details as to where your event is going to be, approximately how many people will attend, what activities there will be, etc.
After figuring out your event strategy comes the sponsor research.
Sponsor research is a crucial part of guaranteeing an event sponsorship. To determine what corporations or people can potentially be your sponsors, you need to research based on your nonprofit’s scope, as well as what your audience wants/needs. Here are a few questions to ask yourself during this process:
- How much revenue does my nonprofit get, and how much more do I need for the event(s)? Are there any sponsors that can provide me with that amount?
- What do I want my event to be like? What does my audience want/need from my events?
- Are there any previous events that worked/didn’t work well? What can I change or improve?
- Do I need anything other than direct financial support? (General help, venue, volunteer work, catering, item donations, merchandise, etc.) Are there any sponsors that can provide me with these?
- What can I offer my sponsors in return?
- Have these potential sponsors sponsored any similar nonprofit before? What are their wants and needs from a sponsorship? Are they within my reach, or too far-fetched?
Keep in mind that there are many resources available online that can help you connect with potential sponsors. You can find some examples, including one that is exclusively for event sponsorships, in one of our other articles: “Getting a Nonprofit Sponsorship 101”.
2- Have convincing sponsorship proposals.
Now that you have an event strategy and a list of possible sponsors, it’s time to send out your sponsorship proposals! This can be a tedious process, as most of it is done through what are called “sponsorship proposal letters”.
After writing your sponsorship letter, you need to send these out to your preferred companies, and essentially wait for a response from them. Since this can feel too insincere, some nonprofits prefer to hold sponsorship meetings face-to-face with corporations. This is up to whether the company representatives accept this, and whether you are in the same place.
Writing a fitting sponsorship letter is one of the most important steps in guaranteeing an event sponsorship. Like with the last step, there are many resources online that can help you write the best proposal you possibly can. You can easily find templates, writing assistance, and helpful sites for this process.
3- Please, feature, and thank your sponsors.
Having written a great sponsorship proposal letter, you’ve surely received help from a sponsor! Now, you need to create and host an event that is up to their standards. After all, empty promises and failing to please them will only result in disappointment. Make sure to fulfill everything you promised to do on your sponsorship agreement, as well as thank them whenever you can. Let your attendees know who your sponsors were, and feature them all over the venue/your website. Strengthen your bonds with them to potentially form long-lasting relationships.
Nonprofit Organization & Event Management Software Raklet
Your nonprofit organization and event management needs are all very easy to fulfill, thanks to Raklet’s extensive features. All of the processes mentioned above and beyond are very easy to do with our all-in-one software for nonprofit management.
Manage your supporters and volunteers with our free CRM, plan your email outreach, create online or face-to-face events, collect and track donations, have free or paid tickets, engage with discussion boards, and more — The sky’s the limit!
Check out our website for more information, and schedule a demo if you want to learn more.
Other relevant articles on our blog:
-
AMORC & Raklet: A Customizable CRM Platform for Your Organization
If you’re looking for a customizable CRM solution, you’ve come to the right place. AMORC Austral-asia, a mystic non-religious order, chose to work with Raklet as their preferred platform. Read our case study to explore who they are, what they were searching for, as well as which Raklet features they’re using.
What is “AMORC”?
AMORC (The Ancient and Mystical Order Rosæ Crucis) is the largest Rosicrucian order in the world. In their own words, they are a “philosophical, initiatory and traditional, non-religious and apolitical global movement” that is open to everyone, regardless of race, gender, religion, or social position.
AMORC’s teachings of Rosicrucianism date back to Ancient Egyptian schools, to around 1500 BCE. Their main areas of focus include mysticism, metaphysics, as well as human existence and consciousness.
Currently, AMORC has 250,000+ members all around the world in total. The subdivision that chose to work with Raklet is called AMORC Austral-asia. It operates in Oceania (Australia & New Zealand) and Asia. Their wide reach in Asia includes countries such as China, Hong Kong, Malaysia, Bangladesh, and more.
What did AMORC Austral-asia need?
While looking for a membership management software, AMORC especially needed features such as:
- A customizable CRM platform with visual flexibility,
- Changeable custom domain/URL for their organization,
- A platform where members can easily access announcements and news,
- The ability to separate public and members-only content,
- Easy membership applications and fee collection through a custom form,
- Quick links to their external website and resources,
- Adding custom pages to their platform,
- Hosting contact information for member groups based on location.
Ultimately, they chose Raklet as a solution for all of these needs. Which brings us to our next point…
Why did AMORC choose Raklet?
There are a few key reasons why AMORC Austral-asia chose Raklet as their membership platform. Let’s explore some of them together:
1- Personalized look through a customizable CRM
AMORC Austral-asia’s membership platform, provided by Raklet. Using our tools, AMORC Austral-asia decided to update their background, add their own custom logo, as well as change the font colors and sizes. With these small changes, their platform now looks very custom and unique. They’ve also added a custom domain to their platform to make it more personalized, and in line with their website’s branding.
Our software offers a wide range of customization options to its users. Creating your customizable CRM platform takes only a few clicks. With Raklet, you can also have every tool you need to make your platform your own.
2- Membership form with custom fields
As you can see, Raklet’s customization options don’t just stop at visual changes. You can also create a custom membership form, and collect all the relevant information.
AMORC’s membership form includes some basic fields like name, birth date, country, etc. In addition to those, they’ve added pre-sign up information and a table showcasing different membership plans and fees. Inside the form, there are some open-ended questions about why they want to become a member, phone and address information fields, and a final checkbox that says “I accept AMORC’s terms of use”.
These custom fields and added texts allow AMORC to gather all the information they need from their applicants, analyze their answers, and accept applications. Afterwards, they can start collecting one-time or recurring membership fee payments directly from their platform, thanks to our powerful Stripe integration.
Answers to the questions on the membership form also get stored in the members’ individual membership profiles. These can be updated whenever and wherever by site admins, or by the members themselves. As a result, member profiles are filterable and easily accessible with Raklet.
3- Exclusive membership platform
Raklet’s customizable CRM platform allows users to share both members-only and public posts. With Raklet, AMORC Austral-asia can share exclusive announcements with their members. They can also choose to publish these posts to everyone that clicks on their link, regardless if they’re a member or not. This way, you can both create exclusive content for your members, but also advertise your public events or news to increase participation and engagement.
Another related feature that made Raklet favorable to AMORC is our custom sidebar navigation with links. On their sidebar, they’ve included both external and internal links, and these links can lead to member-exclusive or public pages. It’s a great tool to share your content and resources with your community, or with potential members looking to get more information.
4- Custom pages for group management
After our team’s easy approval process, you can add any custom pages to your platform. These can have targeted content, be personalized in look and feel, and also be integrated into your other pages.
AMORC chose to create an individual page for their member groups. This page includes in-page hyperlinks, and AMORC groups categorized by region. It’s a collective resource for members to find contact information and addresses, so that they can join exclusive membership meetups.
5- WordPress integration
It is really easy to integrate Raklet with your website. All you need to do is add a button to your webpage that leads to your member platform, and there you have it!
As an organization with a pre-existing website, AMORC Austral-asia did just that.
You can see that the “Join” button on their official website directly leads to their custom membership application form on Raklet. This provides potential members with a quick access point, and eases their application process.
What else can you do with Raklet?
Now that you’ve seen an example, it’s time to explore what else Raklet can do for you.
Of course, these are not the only qualities that make Raklet the best software for your needs. Our all-in-one customizable CRM platform includes many more things that can easily help you. You can check out our extensive list of features to follow in the lead of AMORC. Or, you can schedule a demo with our team to learn more about us before you make a decision.
You can read other related articles from our blog:
-
3
fsfaskgoq3mgpo30p2ot
kwegwokgln23gkl
-
2
asffasnfnifnkwflaknwf
